Modern Best Practices in Simplifying and Organizing Work Procedures
Overview:
Introduction
The training course will address the most important scientific methods taken to simplify procedures within any organization, according to the stages of improving and developing work systems and simplifying procedures in them. There are many modern administrative approaches and approaches to developing work procedures that enable us to develop work systems and methods from the perspective of innovation and creativity. Hence, we will discuss the most important work systems and procedures in improving performance rates, and how to identify indicators and criteria for the need to develop work systems and simplify procedures within organizations, and apply exceptional steps to get rid of work bureaucracy and routine to launch into the space of creativity and continuous excellence in order to ensure the continuity of dynamism and business development for excellence.
This training course is designed for administrative innovation in developing work methods and methods and simplifying procedures to provide participants with the best advanced practices in this vital field to bring about a radical transformation in work mechanisms and improve performance. Training Participants will be fully aware of understanding the value of continuous development of work methods and mechanisms and simplify procedures to apply the best skills and knowledge acquired in their business environment according to modern innovation and creativity standards.
Course Objectives
This course aims to provide participants with a complete understanding and practical information on the best ways and means of simplifying work. Emphasis will be placed on practical exercises, thematic studies, group discussions, and union workshops to resolve exemplary examples of the complexities of work processes and how to redesign, simplify, and reduce unnecessary clerical work. The course will also cover human factors and how participants overcome resistance to change.
At the end of this course, the participants will be able to:
- Prioritize action to support key results.
- Refine innovative thinking skills to simplify work procedures.
- Identify trends and modern approaches to simplify procedures.
- Use creative tools to develop work methods and improve productivity.
- Application of maps and practical models in simplifying procedures.
- Prepare organizational guides in work methods engineering.
- Build a work environment that helps bring about organizational change to develop and modernize work mechanisms
- Analyze basic concepts and steps in enhancing the efficiency of work mechanisms
- Simplify work procedures to increase individual and organizational productivity
- Improve the efficiency and effectiveness of employees and reduce human effort waste.
- Be excellent at building strategic change initiatives.
- Gain efficiency in preparing work maps and designing and developing procedures for excellence in performance (Task Map).
- Use flowcharts and graphical analysis to simplify procedures.
- Prepare models of excellence in the mechanisms of developing administrative work and accelerating procedures.
- Apply best practices of excellence in innovative organizational methodologies to improve work methods.
Targeted Audience
- Managers and supervisors who want to enhance their knowledge.
- Employees who want to enhance their knowledge.
- Anyone who finds themselves in need of this course and wants to develop their skills and experience.
Course Outline
Unit 1: The concept of work simplification and its importance
- Preparing and analyzing a work distribution chart
- Redivision of workload and redistribution of jobs
- Simplify procedures to improve productivity
- Improve, simplify and shorten forms and steps.
- Improve the internal layout of the workplace.
- Increasing employee empowerment and increasing human performance.
- Developing a better work environment and reducing waste and loss of time and usual work
- Improve staff efficiency and effectiveness
- Improve the efficiency of models
Unit 2: Symptoms and diagnosis of the complexities of work procedures
- Work backlog
- The steps are multistage
- Unproductive labor force
- Refer to large numbers of files
- Lots of employee movements
- Multiple stages of control and review
- Unnecessary or meaningless signatures and approvals/copies
- A typical case for formalities, business procedures, and complex forms
Unit 3: Stages of applying work systems development and simplifying procedures
- Organizational structure and methods of analysis and identification of areas of strength and weakness
- Organization and methods (importance, objectives, tasks)
- Human aspects of organization and methods
- Ways to define new procedures in the organization.
- Methods of documenting new procedures and preparing a procedures manual.
- Process diagrams and flowcharts.
- Business networks method in the design and development of operations.
- Preparing detailed steps for carrying out operations.
Unit 4: Use workflow maps to simplify procedures
- Detailed maps of information processing
- Detailed maps for streamlined workflow
- Multi-column Action Maps
- Preparing and analyzing workflow charts
- Streamlining procedures and suggesting changes
- Lean principles to simplify mechanisms
- Preparing process summary maps.
- Determine the required records and forms in each map.
- Work analysis, discovery and change of added and redundant procedures.
- Preparing and documenting the new documentary cycle of the procedure, and designing the forms and records required for it.
Unit 5: Human factors in simplifying work
- Criticism resistance
- Resistance to change
- change strategies
- Participate in responsibility management
- Participate in making decisions