Building a Well Structured Company
Overview:
Introduction:
This training program is designed to provide participants with the knowledge and practical skills essential for establishing a well-structured company. It empowers them to effectively implement organizational frameworks, HR policies, and workflows to ensure operational efficiency and business success.
Program Objectives:
By the end of this program, participants will be able to:
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Develop a delegation of authority and organizational structure.
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Implement company and departmental policies and procedures.
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Design and utilize company and departmental manual forms.
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Establish efficient departmental workflows.
Targeted Audience:
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HR Managers.
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Operations Managers.
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Startup Founders.
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Business Analysts.
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Department Heads.
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Organizational Development Professionals.
Program Outline:
Unit 1:
Foundations of Organizational Structure:
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Understanding Organizational Structure: Definition and importance, Key elements of an effective structure, Aligning structure with business goals.
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Building the Delegation of Authority: Principles of delegation, Steps to create a delegation framework, Ensuring accountability and responsibility.
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Designing an Organizational Chart: Visual representation of roles and relationships, Tools and software for creating organizational charts, Examples of organizational chart templates.
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Aligning Roles and Responsibilities: Defining clear roles and job descriptions, Matching skills to roles, Avoiding role overlaps and conflicts.
Unit 2:
Developing Company Policies and Procedures:
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Importance of Company Policies: Role in governance and compliance, Benefits to employees and management.
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Steps to Create Comprehensive Policies: Identifying policy needs, Drafting clear and concise policy documents, Review and approval process.
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Legal Considerations in Policy Formulation: Ensuring compliance with labor laws, Incorporating industry standards and best practices.
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Communicating Policies to Employees: Effective methods of policy dissemination, Training and onboarding programs, Ensuring understanding and adherence.
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Monitoring and Updating Policies: Regular policy reviews, Responding to changes in the legal and business environment, Incorporating employee feedback.
Unit 3:
Developing Departmental Policies and Procedures:
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Differences Between Company and Departmental Policies: Scope and specificity, Tailoring policies to department needs.
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Creating Department-Specific Procedures: Identifying key departmental processes, Documenting procedures step-by-step, Ensuring consistency with company policies.
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Training Staff on Departmental Procedures: Developing training programs and materials, Conducting workshops and seminars, Monitoring and assessing training effectiveness.
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Evaluating the Effectiveness of Departmental Policies: Setting performance metrics, Regular audits and reviews, Continuous improvement processes.
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Case Studies on Departmental Policy Implementation: Success stories and best practices, Challenges and solutions.
Unit 4:
Designing Manual Forms for HR and Departments:
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Importance of Manual Forms in HR and Operations: Role in standardizing processes, Ensuring documentation and compliance.
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Creating Standardized Company Manual Forms: Identifying common form types, Designing templates for consistency, Ensuring legal and regulatory compliance.
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Developing Departmental Manual Forms: Tailoring forms to departmental needs, Examples of effective departmental forms, Best practices in form design.
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Digital vs. Paper-Based Forms: Advantages and disadvantages of each, Transitioning to digital forms, Tools and software for form management.
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Best Practices for Form Management: Storage and retrieval systems, Regular review and updates, Ensuring data security and privacy.
Unit 5:
Streamlining Departmental Workflows:
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Mapping Out Departmental Workflows: Identifying key processes and steps, Visualizing workflows with diagrams,Tools for workflow mapping.
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Identifying Bottlenecks and Inefficiencies: Analyzing workflow data, Common sources of inefficiencies, Techniques for identifying issues.
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Implementing Workflow Improvements: Process reengineering strategies, Lean and Six Sigma methodologies, and Practical examples of workflow improvements.
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Leveraging Technology for Workflow Automation: Automation tools and software, Integrating automation with existing systems, Benefits and challenges of automation.
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Monitoring and Optimizing Workflows: Setting performance metrics, Continuous monitoring techniques, Feedback loops for continuous improvement.