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 File Management and Digitization W1960 QR Code
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File Management and Digitization

Overview:

Introduction:

Exercises and regional and global case studies will be incorporated into the training course's content. Along with working in bigger teams, participants will frequently work in pairs.

Course Objectives:

At the end of this course the participants will be able to: 

  • Learn how firms may manage data and information more effectively and efficiently by digitizing it.
  • To support compliance, audits, legislation, and regulations, create action plans for scanning, processing, and integrating digital information.
  • Create and carry out a project for data digitization that includes systems, roles, and responsibilities.
  • Organize information in accordance with global best practices, such as ISO 13008 Digital Records Conversion and Migration
  • Create working guidelines and rules for digitizing
  • Create and handle data in compliance with the information security principles set out in ISO 27001

Targeted Audience:

  • IT professionals
  • Document controllers 
  • Auditors
  • Site administrators
  • General management and anyone tasked with managing and protecting data and information. 

Course Outline:

Unit1: Standards and Introduction to Digitization

  • Introduction to file management and digitisation
  • Taking care of both structured and unstructured data
  • Scan and take a picture
  • Workflow
  • Indexing, classification, and metadata
  • Search and archiving for businesses

Unit2: Digitalization, Compliance, and ISO 13008

  • Migration of digital documents to ISO 13008
  • preservation and archiving
  • Privacy and data protection
  • compliance with document and records management
  • Information security and cyber security standards ISO 27001

Unit3:Project Management and Implementation

  • Creating the desired operating model
  • responsibilities, roles, and reporting
  • Program elaboration
  • planning for quality management
  • Management of issues and risks

Unit4: IT Solutions for Data Digitization

  • Optical character recognition and scanning (OCR)
  • Databases and metadata
  • Automation of work flows and business processes
  • systems for managing large-scale content
  • management of documents and records
  • preservation and archiving

Unit5: Making policies, procedures, and action plans

  • governing procedures for digitization
  • Create protocols and principles for data lifecycle management
  • Plan the implementation of programs and projects.

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