

File Management and Digitization
Overview:
Introduction:
Exercises and regional and global case studies will be incorporated into the training course's content. Along with working in bigger teams, participants will frequently work in pairs.
Course Objectives:
At the end of this course the participants will be able to:
- Learn how firms may manage data and information more effectively and efficiently by digitizing it.
- To support compliance, audits, legislation, and regulations, create action plans for scanning, processing, and integrating digital information.
- Create and carry out a project for data digitization that includes systems, roles, and responsibilities.
- Organize information in accordance with global best practices, such as ISO 13008 Digital Records Conversion and Migration
- Create working guidelines and rules for digitizing
- Create and handle data in compliance with the information security principles set out in ISO 27001
Targeted Audience:
- IT professionals
- Document controllers
- Auditors
- Site administrators
- General management and anyone tasked with managing and protecting data and information.
Course Outline:
Unit1: Standards and Introduction to Digitization
- Introduction to file management and digitisation
- Taking care of both structured and unstructured data
- Scan and take a picture
- Workflow
- Indexing, classification, and metadata
- Search and archiving for businesses
Unit2: Digitalization, Compliance, and ISO 13008
- Migration of digital documents to ISO 13008
- preservation and archiving
- Privacy and data protection
- compliance with document and records management
- Information security and cyber security standards ISO 27001
Unit3:Project Management and Implementation
- Creating the desired operating model
- responsibilities, roles, and reporting
- Program elaboration
- planning for quality management
- Management of issues and risks
Unit4: IT Solutions for Data Digitization
- Optical character recognition and scanning (OCR)
- Databases and metadata
- Automation of work flows and business processes
- systems for managing large-scale content
- management of documents and records
- preservation and archiving
Unit5: Making policies, procedures, and action plans
- governing procedures for digitization
- Create protocols and principles for data lifecycle management
- Plan the implementation of programs and projects.