File Management and Digitization

Overview:

Introduction:

Exercises and regional and global case studies will be incorporated into the training course's content. Along with working in bigger teams, participants will frequently work in pairs.

Course Objectives:

At the end of this course the participants will be able to: 

• Learn how firms may manage data and information more effectively and efficiently by digitizing it.
• To support compliance, audits, legislation, and regulations, create action plans for scanning, processing, and integrating digital information.
• Create and carry out a project for data digitization that includes systems, roles, and responsibilities.
• Organize information in accordance with global best practices, such as ISO 13008 Digital Records Conversion and Migration
• Create working guidelines and rules for digitizing
• Create and handle data in compliance with the information security principles set out in ISO 27001

Targeted Audience:

• IT professionals
• Document controllers 
• Auditors
• Site administrators
• General management and anyone tasked with managing and protecting data and information. 

Course Outline:

Unit1: Standards and Introduction to Digitization

• Introduction to file management and digitisation
• Taking care of both structured and unstructured data
• Scan and take a picture
• Workflow
• Indexing, classification, and metadata
• Search and archiving for businesses

Unit2: Digitalization, Compliance, and ISO 13008

• Migration of digital documents to ISO 13008
• preservation and archiving
• Privacy and data protection
• compliance with document and records management
• Information security and cyber security standards ISO 27001

Unit3:Project Management and Implementation

• Creating the desired operating model
• responsibilities, roles, and reporting
• Program elaboration
• planning for quality management
• Management of issues and risks

Unit4: IT Solutions for Data Digitization

• Optical character recognition and scanning (OCR)
• Databases and metadata
• Automation of work flows and business processes
• systems for managing large-scale content
• management of documents and records
• preservation and archiving

Unit5: Making policies, procedures, and action plans

• governing procedures for digitization
• Create protocols and principles for data lifecycle management
• Plan the implementation of programs and projects.