Procurement and Supplier Management

Overview:

Introduction:

Procurement and supplier management refer to the structured systems used to govern sourcing, vendor evaluation, contract alignment, and supplier oversight within institutional operations. These functions support organizational objectives through standardized frameworks for purchasing control, supplier selection, and performance assessment. This training program presents planning models, classification structures, and governance procedures related to procurement coordination and supplier relationship management.

Program Objectives:

By the end of this program, participants will be able to:

• Identify institutional models governing procurement processes and sourcing structures.

• Classify criteria used in supplier segmentation, qualification, and evaluation.

• Outline policy based procedures for contract coordination and purchasing control.

• Examine monitoring frameworks related to supplier performance and compliance.

• Evaluate the alignment of procurement systems with institutional governance standards.

Targeted Audience:

• Procurement Officers.

• Supply Chain Coordinators.

• Contracting and Sourcing Specialists.

• Vendor Relationship Managers.

• Internal Auditors and Governance Staff.

Program Outline:

Unit 1:

Procurement Structures and Governance Models:

• Definition and scope of institutional procurement.

• Centralized vs decentralized procurement frameworks.

• Policy based procedures for procurement authorization.

• Classification of procurement types and sourcing methods.

• Role of procurement in organizational value protection.

Unit 2:

Supplier Segmentation and Qualification:

• Models for categorizing suppliers by criticality and function.

• Criteria for supplier pre qualification and selection.

• Frameworks for assessing supplier capacity and compliance.

• Documentation logic supporting supplier approval.

• Institutional oversight of vendor onboarding processes.

Unit 3:

Contractual Coordination and Purchasing Control:

• Structures for drafting procurement contracts and terms.

• Regulatory and policy alignment in contract formation.

• Classification of contract types in procurement systems.

• Oversight on internal control mechanisms for purchase authorization.

• Documentation standards for transaction verification.

Unit 4:

Supplier Monitoring and Performance Structures:

• Models for periodic evaluation of supplier performance.

• The importance of using compliance indicators and risk flags.

• Institutional systems for issue escalation and resolution.

• Alignment of supplier output with contractual benchmarks.

• Procedures for supplier review and classification updates.

Unit 5:

Strategic Alignment and Procurement Integration:

• The integration process of procurement with organizational planning.

• Alignment of sourcing strategies with institutional policies.

• Role of procurement in cost containment frameworks.

• Governance roles in monitoring procurement effectiveness.

• Structures supporting continuous improvement in supplier relations.