Procurement Management

Overview:

Introduction:

Procurement management refers to the structured process of acquiring goods and services in alignment with organizational objectives. It encompasses planning, sourcing, contracting, and supplier oversight to ensure value, efficiency, and compliance. This workshop outlines the essential elements of procurement management, emphasizing policy frameworks, vendor selection, and contract lifecycle oversight.

Workshop Objectives:

By the end of this workshop, participants will be able to:

• Describe the core stages and principles of procurement management.

• Classify procurement documents and define their roles in the procurement process.

• Specify criteria for supplier selection and contract formulation.

• Identify techniques for procurement performance evaluation and compliance monitoring.

• Recognize legal and organizational frameworks that govern procurement practices.

Target Audience:

• Procurement officers and specialists.

• Supply chain professionals.

• Contract and purchasing managers.

• Operations and finance personnel involved in procurement.

Workshop Outline:

Unit 1:

Procurement Planning and Process Overview:

• Core functions and objectives of procurement management.

• Phases of the procurement cycle, including planning, sourcing, contracting, and evaluation.

• Key procurement documents and specifications.

• Roles and responsibilities in procurement activities.

• Budget alignment and procurement forecasting methods.

Unit 2:

Vendor Selection and Contracting:

• Methods for identifying and evaluating suppliers.

• Criteria used in supplier prequalification and bidding.

• Contract types and risk allocation mechanisms.

• Terms and conditions in procurement contracts.

• Techniques for negotiating procurement agreements.

Unit 3:

Procurement Oversight and Compliance:

• Techniques for monitoring procurement implementation.

• KPIs used to measure procurement performance.

• Internal controls and audit processes.

• Regulatory frameworks governing public and private procurement.

• Frameworks for managing supplier performance and resolving disputes.