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Tendering Procedures and Bid Evaluation



Tendering Procedures and Bid Evaluation Program is the systematic process of soliciting bids for a project or service, assessing them based on set criteria, and selecting the best-suited bid for awarding the contract.

Program Objectives:

At the end of the program, the participants will be able to:

  • Assess and categorize third-party goods and services by supply risk and expenditure value.

  • Analyze procurement strategy options for specific opportunities.

  • Strategize and oversee the entire competitive tender process.

  • Identify and mitigate procurement risks through thorough assessment and proposal development.

  • Develop effective evaluation criteria for assessing bids and tenders, including technical and commercial aspects, and conduct professional negotiations with suppliers to handle outcomes of the competitive bid process.

Targeted Audience:

  • Engineering Project Professionals.

  • Contract Professionals, Administrators, Analysts, and Engineers.

  • Specifiers, Buyers and Purchasing Professionals.

  • Procurement Officers.

  • Anyone involved in the preparation, evaluation, and management of commercial invitations to tender, requests for bids and proposals and contracts for the purchase of services, materials, or equipment.

Program Outlines:

Unit 1:

Formulating the Contracting Strategy:

  • Classifying 3rd Party Spend into Categories.

  • Market Approaches.

  • Crafting the Contracting Strategy.

  • Identifying and Mitigating Contracting Strategy Risks.

  • Choosing the Best Contract Type, including.

  • Lump-Sum Fixed Price Contracts.

  • Unit Rate, Cost Plus, and Day Rate Contracts.

  • Time and Materials Contracts.

Unit 2:

Best Practices in Tender Procedures:

  • The Tendering Process.

  • Seeking Expressions of Interest.

  • Pre-qualification Methodologies.

  • Basic Accounting and Economics.

  • Total Cost of Ownership.

  • How to Prepare Internal Cost Estimate.

  • What is the role of negotiation?

Unit 3:

Optimizing the Tender Documents:

  • Contents of the Tender Package.

  • Ensuring a Robust Specification and Scope of Work.

  • Defining the Response, You Require from Bidders.

  • Essential Clauses in the Draft Terms and Conditions.

  • Bid Security, Performance Security in Public Tenders.

  • Anticipating and Reducing the Risk of Scope Change.

Unit 4:

Managing the Technical and Commercial Evaluation:

  • The Purpose of Bid Evaluation.

  • Lowest Price or Best Value for Money.

  • Stages of the Evaluation.

  • Clarifying Bids to Assist the Evaluation.

  • Choosing Evaluation and Award Criteria.

  • Bid Evaluation Approaches (One-envelop, Two-envelop, Online Bidding).

Unit 5:

Managing the Contract Award and Initialization Stage:

  • Communicating the Results – Internally and Externally.

  • Working with Tender Bonds and Performance Guarantees.

  • Dealing with Disputed Contract Awards.

  • Operating under Pre-contract Letters of Intent.

  • Managing Pre-contract Scope Changes.

  • Initiating Contract.

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